Chief Financial Officer Services
PINE will assume the Chief Financial Officer (CFO) role and provide accounting and fund oversight support to the management company and your Funds. PINE has expertise with traditional hedge, venture capital, private equity, fund-of-funds, co-investment vehicles and special purpose entities.
Management Company
- Oversight of corporate accounting books and records
- Review and reconcile monthly cash, bank accounts, and credit cards
- Collection of management and performance-based fees
- Review and process vendor invoices and expense reports
- Generate and review monthly financial statements
Fund Oversight
- Oversight of fund administrator and timely distribution of deliverables
- Independent review of the NAV as prepared by the Administrator
- Determine and process fund-level expenses
- Verify management and performance fees
- Lead the coordination of the annual audit and tax process
- Review and sign off on the Funds’ annual report
- Review and approve K-1s and tax returns
- Review and approve capital call notices and income and capital distributions to investors
Regulatory Compliance Support Services
PINE offers customized regulatory compliance support solutions to asset managers focusing on pooled investment vehicles, both registered and private. PINE acts as your support staff and assists in the creation and oversight of the firm’s compliance program. PINE serves State and SEC-registered investment advisers, Exempt Reporting Advisers and CFTC/NFA Advisers. PINE maintains each of its clients’ requirements on a web-based portal that clients can access to review compliance materials, provide attestations, and oversee vendor due diligence.
- Review and design firm-specific compliance policies and procedures
- Maintain compliance calendars
- Conduct compliance policy and procedure testing
- Prepare quarterly and annual written compliance review
- Conduct initial and ongoing employee compliance training
- Initiate periodic vendor due diligence
- Design, business continuity, disaster recovery and cyber security policies and procedures
- Marketing and advertising disclosure review
- SEC exam and audit support
- Assistance with regulatory filings, including Form ADV, U4s, State registration filings and Section 13 filings
Advisor/Fund Launch Services
PINE has extensive experience in structuring funds and building the necessary operational infrastructure for a successful investment advisory platform. PINE will evaluate your firm’s needs and design an operational workflow that will reduce manual processes and increase efficiencies. This exercise will include selecting the right technology and service providers that will allow your firm to scale in size and product type.
- Entity formation
- Fund structuring
- Technology and system selection, negotiation and implementation
- Service provider selection
- Account openings
- Prime brokerage interfacing
- Trade file communication
- Operations manual procedural build out
Operations Support Services
PINE understands the challenges associated with fund and adviser operations. Therefore we will work with you to develop a seamless middle office solution that will allow you to focus on your strengths. PINE will establish the middle office functions including shadow accounting, SMA accounting, trade settlement, reconciliation and client reporting, and will provide ongoing support to your front and back office functions.
- Trade support
- Internal reporting
- Client reporting
- Trade capture and allocation
- Process documentation and workflow
- Reconciliations
- Trade settlement
- Performance composites
